Diretrizes para Editores e Equipe Editorial

Guidelines for Editors, Associate Editors, Assistant Editors, Executive Editors, Guest Editors, and the Editorial Team

The International Journal of Artificial Intelligence, Educational Technologies and Teacher Education – IJAIET establishes these Guidelines to govern the activities of Editors, Associate Editors, Assistant Editors, Executive Editors, Guest Editors, and all other members of the Editorial Team, ensuring that all processes related to submission, evaluation, editorial decision-making, editorial production, publication, and post-publication follow-up are conducted with independence, impartiality, confidentiality, transparency, accountability, research integrity, information security, and adherence to international best practices in scholarly publishing.

Members of IJAIET’s editorial structure act as guardians of the integrity, regularity, reliability, and quality of the editorial process and must ensure that all manuscripts are treated fairly, technically appropriately, and consistently with the journal’s focus, scope, policies, procedures, and institutional principles.

These Guidelines are aligned with the good practices of the Committee on Publication Ethics – COPE, particularly the COPE Core Practices, the recommendations of the Council of Science Editors – CSE, the FAPESP Code of Good Scientific Practice, the CNPq Research Integrity Guidelines, the Principles of Transparency and Best Practice in Scholarly Publishing – DOAJ/COPE/OASPA/WAME, and IJAIET’s other editorial policies.

1. General Principles of Editorial Practice

All members of IJAIET’s editorial structure must observe the following principles:

Scientific decision-making: decide or contribute to decisions regarding submitted manuscripts based on scientific, methodological, ethical, and editorial criteria.

Impartiality: evaluate manuscripts strictly on their scientific merit, without discrimination among authors.

Editorial independence: preserve the autonomy of editorial decisions from institutional, commercial, political, financial, or personal interests.

Confidentiality: protect manuscripts, peer-review reports, documents, unpublished data, reviewer identities, and editorial communications.

Transparency: appropriately document decisions, conflicts of interest, and relevant procedures.

Integrity: protect the editorial process against fraud, manipulation, plagiarism, falsification, fabrication, inappropriate authorship, and other irregularities.

Legality: comply with copyright, intellectual property, data protection, research ethics, and applicable legislation.

Accountability: assume responsibility for decisions and activities carried out within the scope of the assigned role.

Specificity: communicate decisions and guidance clearly, objectively, and on well-founded grounds.

Segregation of duties: act only within formally assigned responsibilities, avoiding inappropriate interference in decisions outside one’s authority.

Traceability: adequately record relevant editorial actions, enabling monitoring and auditing of the editorial workflow.

Information security: protect credentials, systems, files, data, and confidential content.

Collective responsibility: cooperate in preserving the journal’s integrity, regularity, transparency, and reliability.

2. IJAIET Editorial Structure

IJAIET’s editorial structure may include:

Editor-in-Chief;
Editors;
Associate Editors;
Assistant Editors;
Executive Editors;
Guest Editors;
members of the Editorial Team;
Editorial Assistants;
professionals supporting editorial production, metadata, language editing, translation, layout, XML, HTML, digital preservation, and publication.

Each member must understand the limits, responsibilities, and competencies of their role.

3. Responsibilities of the Editor-in-Chief

The Editor-in-Chief holds overall responsibility for IJAIET’s scientific and editorial policy.

The Editor-in-Chief is responsible for:

ensuring compliance with editorial policies;
preserving the journal’s scientific independence;
supervising desk review and peer review;
assigning Editors responsible for manuscripts;
monitoring the quality of editorial decisions;
addressing complex cases involving ethics and research integrity;
deciding on corrections, expressions of concern, and retractions;
managing conflicts of interest;
requesting additional reviews when necessary;
addressing significant disagreements between reviewers;
ensuring publication regularity;
strengthening internationalization;
overseeing updates to editorial policies;
protecting the quality and integrity of the scholarly record;
ensuring that commercial interests do not interfere with scientific decisions.

4. Responsibilities of Associate Editors

Associate Editors assist with the scientific and thematic management of manuscripts.

Their responsibilities may include:

preliminary assessment;
verification of alignment with the journal’s scope;
assessment of scientific relevance;
identification and selection of reviewers;
monitoring the peer-review process;
analysis of reviewer reports;
requesting revisions;
making editorial recommendations;
supervising specific thematic areas;
supporting research integrity investigations.

Associate Editors must act only in areas in which they possess appropriate scientific expertise.

5. Responsibilities of Assistant Editors

Assistant Editors support the editorial structure in scientific, strategic, or operational activities.

They may be responsible for:

monitoring submissions;
documentary assessment;
supporting desk review;
deadline management;
monitoring peer review;
communication with authors and reviewers;
verification of compliance with journal policies;
supporting correction procedures;
organizing thematic workflows;
monitoring special issues or sections.

Assistant Editors must not make decisions beyond their formally assigned authority.

6. Responsibilities of Executive Editors

Executive Editors are primarily responsible for coordinating the operational editorial workflow.

Their responsibilities may include:

organizing submissions;
documentary verification;
management of the OJS platform;
monitoring deadlines;
editorial communications;
metadata verification;
monitoring language editing;
translation;
reference and style standardization;
layout;
version control;
preparation of PDF files;
preparation of HTML files;
preparation of XML/JATS files;
DOI management;
monitoring indexing processes;
supporting digital preservation;
recording corrections and retractions.

Executive responsibilities do not automatically confer authority to make final scientific decisions.

7. Responsibilities of Guest Editors

Guest Editors may work on thematic dossiers, special collections, special issues, or specific calls for papers.

They must:

comply fully with IJAIET policies;
disclose conflicts of interest;
preserve the independence of peer review;
ensure that manuscripts undergo peer review;
never promise acceptance;
avoid preferential treatment of invited authors;
avoid excessive concentration of articles from their own research groups;
promote institutional and geographical diversity;
refrain from using special issues for self-promotion;
comply with the journal’s quarantine policy;
comply with the AI policy;
respect authorship, research integrity, and Open Science policies.

The final decision must remain under the responsibility of IJAIET’s permanent editorial structure or a formally authorized Editor.

8. Responsibilities of the Editorial Team

The Editorial Team comprises professionals and collaborators involved in the different stages of manuscript management, processing, evaluation, preparation, editorial production, and publication, even when they do not formally serve as Editor-in-Chief, Associate Editor, Assistant Editor, Executive Editor, or Guest Editor.

According to the responsibilities assigned to each member, the Editorial Team may:

support the organization of the editorial workflow;
verify submission documents;
verify compliance with the Guidelines for Authors;
verify mandatory declarations;
monitor deadlines;
organize editorial communications;
preserve confidentiality;
monitor language editing, translation, and standardization;
monitor layout and production;
verify metadata;
verify authorship information;
verify ORCID identifiers;
verify affiliations;
verify DOI information;
monitor PDF, HTML, and XML/JATS production;
support trilingual publication;
assist with indexing processes;
support digital preservation;
record corrections, errata, expressions of concern, and retractions;
report indications of irregularities to the Editors;
maintain traceability of editorial activities.

The Editorial Team must not modify scientific content, authorship, results, conclusions, ethical statements, or editorial decisions without authorization from the responsible Editor.

9. Editorial Decisions

Editorial decisions must consider:

focus and scope;
originality;
relevance;
methodological rigor;
theoretical consistency;
quality of argumentation;
quality of data;
ethics;
research integrity;
transparency;
scientific contribution;
peer-review reports;
IJAIET editorial policies.

Possible decisions include:

rejection at desk review;
referral for peer review;
request for revisions;
additional round of peer review;
acceptance;
rejection;
transfer to another editorial category;
temporary suspension pending investigation.

10. Authority and Responsibility for Editorial Decisions

Peer-review reports are advisory.

The final decision rests with the responsible Editor.

The Editor may:

follow reviewers’ recommendations;
request an additional review;
disagree with reviewers;
request clarification;
reject a manuscript despite favorable reviews;
accept a manuscript after resolving substantiated disagreements.

Every decision must have an appropriate scientific, ethical, or editorial basis.

11. Impartiality

No manuscript may receive preferential or unfavorable treatment based on:

nationality;
institution;
professional position;
academic degree;
prestige;
academic status;
personal relationships;
commercial relationships;
funding;
payment of APCs;
membership on the Editorial Board;
geographical origin.

Payment of editorial or publication fees does not guarantee acceptance, scientific priority, or relaxation of editorial criteria.

12. Conflicts of Interest

Editors and members of the Editorial Team must disclose any real, potential, or perceived conflict of interest.

Conflicts may include:

recent co-authorship;
academic supervision;
hierarchical relationships;
personal relationships;
scientific disputes;
participation in the same project;
financial interests;
direct scientific competition;
prior involvement with the manuscript.

When a conflict exists, the individual must withdraw from the editorial process.

13. Submissions by Members of the Editorial Team

Editors and Editorial Team members may submit manuscripts to IJAIET provided that they:

do not participate in the evaluation;
do not select reviewers;
do not have inappropriate access to reviewer identities;
do not interfere with the decision;
have their manuscript managed by an independent Editor.

The author’s editorial position may be transparently disclosed when appropriate.

14. Confidentiality

The following must remain confidential:

manuscripts;
unpublished data;
peer-review reports;
reviewer identities;
supplementary documents;
internal communications;
complaints;
investigations;
personal information;
protected administrative documents.

Such information must not be used for personal or third-party benefit.

15. Use of Artificial Intelligence by Editors and the Editorial Team

Confidential manuscripts, peer-review reports, and unpublished data must not be entered into public or external Generative AI systems where adequate confidentiality safeguards are not guaranteed.

AI must not be given full responsibility for:

desk review;
scientific judgment;
acceptance or rejection decisions;
research integrity investigations;
drafting the entire editorial decision;
analysis of confidential manuscripts without adequate safeguards.

AI may be used as an auxiliary tool only when:

confidentiality is preserved;
human oversight is maintained;
its use complies with IJAIET policies;
final responsibility remains human.

16. Selection of Reviewers

Reviewers must be selected based on:

subject expertise;
methodological expertise;
independence;
absence of relevant conflicts;
availability;
ability to meet deadlines.

Whenever possible, diversity should be promoted regarding:

institutional affiliation;
geographical location;
disciplinary background;
epistemological perspectives;
gender.

17. Protection of Double-Anonymous Peer Review

IJAIET predominantly adopts double-anonymous peer review.

Editors and the Editorial Team must:

verify manuscript anonymization;
remove inappropriate identifying elements;
avoid disclosure of authorship;
protect reviewer identities;
safeguard confidential documents.

18. Communication with Authors

Editorial communications must be:

clear;
respectful;
professional;
objective;
traceable.

Rejection decisions must provide sufficient grounds for authors to understand the outcome.

19. Communication with Reviewers

Editors must:

provide clear instructions;
communicate deadlines;
preserve anonymity;
avoid undue pressure;
appropriately recognize reviewers’ work;
refrain from improperly altering the scientific content of reviewer reports.

Offensive or inappropriate comments may be removed or returned to reviewers for revision.

20. Similarity, Plagiarism, and Originality

IJAIET follows its Similarity, Plagiarism, and Investigation Policy.

The editorial threshold of up to 30% similarity serves only as a screening parameter.

Editors must assess:

sources of matching content;
concentration of similarity by source;
quotations;
self-plagiarism;
redundancy;
possible text manipulation;
possible authorship violations.

No decision may be based solely on the similarity percentage.

21. Copyright and Intellectual Property

When inappropriate use of the following is suspected:

images;
tables;
graphs;
instruments;
scales;
texts;
protected content,

the journal may require:

authorization;
licensing documentation;
proof of source;
replacement;
removal;
clarification.

22. Research Ethics

Where applicable, Editors must verify:

ethics approval;
Research Ethics Committee approval;
CAAE registration, when applicable;
informed consent;
assent;
protection of vulnerable groups;
processing of personal data;
applicable local legislation;
equivalent international ethical approval, where relevant.

23. Legal Compliance of Research

Where questions arise regarding the legislation applicable to the jurisdiction in which the research was conducted, Editors may request:

additional documentation;
ethical approval;
institutional authorization;
regulatory evidence;
clarification from the authors.

24. Authorship and CRediT

Editors must verify:

Authorship Statements;
CRediT roles;
author order;
subsequent authorship changes;
honorary authorship;
ghost authorship;
purchased authorship;
gifted authorship.

Authorship changes after submission must be formally justified.

25. Authors’ Use of Artificial Intelligence

Editors must verify whether relevant use of AI has been disclosed.

When AI is used as part of the research methodology, it must be reported in the appropriate:

Methods;
Methodology;
Materials and Methods section.

When AI is used for writing, editing, translation, or manuscript preparation, it must be reported in the Artificial Intelligence Use Statement.

Omissions may lead to requests for clarification or investigation.

26. Bibliographic References

Editors may request corrections when they identify:

nonexistent DOIs;
fabricated references;
inaccurate citations;
bibliographic inconsistencies;
citation manipulation;
excessive and unjustified self-citation.

27. Citation Manipulation

Editors must not require citations for the purpose of:

increasing IJAIET metrics;
increasing personal citations;
favoring a particular institution;
manipulating indicators.

Any citation recommendation must have a legitimate scientific basis.

28. Redundant Publication and Simultaneous Submission

Editors must investigate cases involving:

duplicate publication;
redundant publication;
salami slicing;
simultaneous submission;
substantial overlap of data or findings.

Measures must follow IJAIET’s research integrity policies.

29. Investigation of Ethical Complaints

IJAIET must investigate or refer for investigation allegations involving:

plagiarism;
fabrication;
falsification;
authorship;
research ethics;
AI misuse;
peer-review manipulation;
conflicts of interest;
copyright violations;
redundant publication;
documentary fraud.

The procedure may include:

recording the concern;
preliminary assessment;
preservation of evidence;
communication with the parties involved;
opportunity to respond;
technical assessment;
decision;
institutional communication, where appropriate;
correction of the scholarly record.

30. Complaints and Appeals

Authors may appeal editorial decisions by submitting a reasoned justification.

Appeals may be considered by:

another Editor;
the Editor-in-Chief;
a designated committee;
the Editorial Board, where appropriate.

An appeal does not automatically result in a new peer-review process.

31. Post-Publication Corrections

When a relevant error is identified, the journal must determine whether the appropriate action is:

correction;
erratum;
corrigendum;
addendum;
expression of concern;
retraction.

32. Retraction

Retraction may be appropriate when an article becomes unreliable because of:

fraud;
serious error;
substantial plagiarism;
unethical research;
manipulation;
compromised peer review;
fraudulent use of AI;
serious breaches of research integrity.

The purpose of retraction is to correct the scholarly record, not to punish authors.

33. Guest Editors and Special Issues

Guest Editors must:

respect the journal’s focus and scope;
preserve scientific quality;
disclose conflicts;
ensure independent peer review;
avoid favoritism;
promote diversity;
avoid excessive concentration of authors;
comply with the journal’s quarantine policy;
never promise acceptance;
refrain from using their position for self-promotion.

34. Commercial Independence

Scientific decisions must remain independent from:

APCs;
sponsorship;
advertising;
commercial contracts;
institutional partnerships;
financial interests.

Payment does not imply acceptance.

35. Financial Sustainability and Editorial Integrity

The existence of processing or publication fees must not:

alter scientific decisions;
reduce rigor;
eliminate peer-review stages;
relax integrity policies;
influence reviewers;
guarantee publication.

36. Quality and Preservation of the Scholarly Record

The editorial structure must ensure:

accurate metadata;
DOI assignment;
version control;
linkage of corrections;
transparent retractions;
digital preservation;
historical records;
appropriate updates.

37. Internationalization

Editors should promote:

international diversity;
participation of authors from different countries;
international reviewers;
trilingual publication;
multilingual metadata;
internationalization of the Editorial Board;
global circulation of knowledge.

Internationalization must not replace or reduce scientific rigor.

38. Diversity, Equity, Inclusion, and Accessibility

Editorial decisions must not discriminate against authors, reviewers, or collaborators based on personal or institutional characteristics.

IJAIET’s DEIA policies and the principles of:

equity;
diversity;
inclusion;
accessibility;
respect;
non-discrimination

must be observed.

39. Prohibited Conduct by Editors and the Editorial Team

The following are prohibited:

favoritism;
retaliation;
manipulation of peer reviews;
concealment of conflicts;
breach of anonymity;
disclosure of confidential data;
misappropriation of ideas;
pressure for self-citation;
decisions based on payment;
promises of acceptance;
commercial interference;
inappropriate use of AI;
falsification of records;
improper alteration of dates;
improper modification of decisions;
metadata manipulation;
interference with one’s own submission;
use of editorial position for personal gain;
sharing access credentials;
unnecessary access to manuscripts;
unauthorized changes to authorship;
premature disclosure of editorial decisions;
alteration of reviewer reports without legitimate justification or authorization.

40. Investigation of Editorial Misconduct

Suspected misconduct may be investigated by:

the Editor-in-Chief;
another independent Editor;
the Editorial Board;
a designated committee;
the responsible institution;
a competent authority.

The individual under investigation must take no part in decisions concerning their own case.

41. Possible Measures and Sanctions

Depending on severity, the following measures may be adopted:

guidance;
warning;
removal from a specific manuscript;
reversal of an inappropriate decision;
reassessment of the manuscript;
temporary suspension of duties;
removal of responsibilities;
removal from the editorial position;
temporary or permanent restriction from editorial decision-making;
notification of the affiliated institution;
notification of a competent authority;
formal investigation;
correction of the editorial record;
other proportionate measures.

42. Traceability of Decisions

Whenever possible, relevant decisions must be recorded in the editorial system or institutional documentation.

The following should be traceable:

person responsible;
date;
reviewer reports;
justification;
communications;
changes;
corrections;
investigations.

43. Security of Access Credentials

Each member must protect their access credentials.

The following are prohibited:

password sharing;
allowing unauthorized access to an account;
using another member’s credentials;
leaving accounts accessible to unauthorized third parties.

Security incidents must be reported immediately.

44. Protection of Personal Data

The Editorial Team must comply with IJAIET’s Privacy and Data Protection Policy.

Personal data may only be processed to the extent necessary for editorial activities.

Use for unauthorized purposes is prohibited.

45. Institutional Communication

External communication on behalf of IJAIET may only be made by authorized individuals.

No member may:

announce acceptance before a formal decision;
prematurely disclose investigation outcomes;
disclose internal data;
issue institutional statements without authorization;
promise publication.

46. Responsibility for Metadata

Members responsible for metadata must verify:

authors’ names;
ORCID;
affiliations;
title;
abstract;
keywords;
DOI;
editorial dates;
license;
language;
funding;
authorship information.

Relevant changes must be documented.

47. Version Control

Appropriate control must be maintained between:

submitted version;
revised version;
accepted version;
edited version;
proof;
Version of Record.

The official published version must be clearly identifiable.

48. Trilingual Publication

IJAIET is committed to internationalization and publication in Portuguese, English, and Spanish.

Within their respective responsibilities, the Editorial Team must ensure:

correspondence among language versions;
consistency of metadata;
correct identification of authors;
consistency of titles, abstracts, and keywords;
preservation of scientific meaning;
association of all versions with the same editorial record.

49. Training and Continuing Professional Development

IJAIET encourages members of its editorial structure to participate in training related to:

publication ethics;
research integrity;
COPE;
CSE;
Open Science;
CRediT;
AI in scholarly communication;
digital preservation;
OJS;
indexing;
data protection.

Continuous professional development is considered part of editorial professionalization.

50. Editorial Responsibility Statement

By serving as an Editor, Associate Editor, Assistant Editor, Executive Editor, Guest Editor, or member of the IJAIET Editorial Team, the individual declares that they:

will act with independence, impartiality, confidentiality, transparency, and accountability; respect the limits of their assigned role; disclose conflicts of interest; protect manuscripts, peer-review reports, personal data, and unpublished information; refrain from using their position for personal, academic, institutional, commercial, or financial advantage; comply with policies on ethics, research integrity, peer review, authorship, Open Science, data protection, diversity, and the use of Artificial Intelligence; maintain traceability of activities under their responsibility; and cooperate with investigations, corrections, and other measures necessary to preserve the integrity of IJAIET’s scholarly record.

51. Core Principles of Editorial Practice

Independence: make decisions without undue interference.

Impartiality: treat all authors fairly.

Competence: act within assigned expertise and responsibilities.

Confidentiality: protect editorial content.

Transparency: document decisions and conflicts.

Integrity: prevent and investigate irregularities.

Traceability: maintain adequate records.

Legality: comply with ethical and legal requirements.

Human responsibility: do not transfer scientific decisions to Artificial Intelligence.

Quality: preserve the rigor of the scholarly record.

Respect: maintain professional and ethical communication.

Equity: prevent discrimination and favoritism.

52. Institutional References

COPE – Committee on Publication Ethics

COPE – Core Practices

COPE – Ethical Guidelines for Peer Reviewers

Council of Science Editors – Recommendations for Promoting Integrity in Scientific Journal Publications

FAPESP – Good Scientific Practice

CNPq – Research Integrity Guidelines

DOAJ – Principles of Transparency and Best Practice in Scholarly Publishing

Copyright Statement

© IJAIET – International Journal of Artificial Intelligence, Educational Technologies and Teacher Education / Editora Ibero-Americana de Educação. All rights reserved regarding the wording, organization, systematization, and institutional presentation of these editorial policies, without prejudice to third-party rights and content derived from duly identified external sources.

The full or substantial reproduction, adaptation, or institutional use of these texts by third parties requires prior authorization, except within the limits legally permitted for quotation, academic reference, and other uses authorized by applicable law.

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